We Often Suggest Businesses Migrate to Microsoft 365. Here’s Why.

Cost, scalability, security, collaboration, and other reasons to migrate to Microsoft 365.

Cost, scalability, security, collaboration, and other reasons to migrate to Microsoft 365.

Microsoft 365 migrations are one of our most popular services here at Codepoet, which makes sense. Microsoft offers a widely used, easy-to-use, and secure software suite that helps companies and employees collaborate, communicate, organize, and more.

If you’re vetting software and deciding whether it makes sense to become a Microsoft shop, here are some of the top reasons the Codepoet team and our clients like Microsoft 365.

Microsoft 365 is Cost-Effective and Scalable

Microsoft offers several subscription tiers with varying levels of access to its suite of desktop, web, and mobile apps. You also have the freedom to instantly scale up or down — aka add and remove licenses — as needed. 

Now, keep in mind that this doesn’t mean Microsoft is the cheapest choice in all scenarios.

You’ll want to compare features and costs across different providers and plans. Pricing is always changing, too, so it’s hard to say what your exact costs will be if you decide to migrate. At the time of writing in mid-2023, Microsoft 365 Business Basic starts at $5/user/month.

This article includes charts that compare the different costs and features you can get with Microsoft 365 and Google Workspace.

Migrating to Microsoft 365 Can Offer Improved Security

Unfortunately, we’re all probably familiar with the dangers of cybersecurity breaches.

Phishing attacks and other security incidents are incredibly common, and the fallout can be devastating. Just ask anyone who dealt with Rackspace’s ransomware attack in December 2022, where hackers gained access to customer data and forced the provider to shut down all hosted email services.

In our experience, Microsoft 365 can provide a far more secure environment compared to alternatives like Rackspace, especially when combined with standard cybersecurity practices like 2-factor authentication, password managers, access control, and other measures. 

In general, it’s also important to follow data storage best practices, like keeping data archives and storing data on compliant third-party platforms. Microsoft 365 makes it easy to keep your data secure, backed up, and centralized, which is another reason we like it.

It’s Easy to Collaborate & Communicate Using Microsoft’s Tools

Facilitating communication and collaboration are among the first goals that companies have in mind when weighing the pros and cons of migrating, which makes sense — getting stuff done requires teamwork. This is why Microsoft built its office products with ease of collaboration and communication at the center of everything. 

Microsoft’s system combines essentials like email, messaging, video conferencing, file storage and sharing, and other tools under one service.

For many companies, this is much easier than relying on a hodgepodge of tools that includes things like Zoom, Slack, Dropbox, and more.

The document collaboration features are worth a call-out and are probably among the most-used features in the entire software suite.

It’s easy to make changes, track changes, and add comments in Word, Excel, and PowerPoint. You also have tools like OneDrive and SharePoint, which make it even easier to organize projects and keep everything moving.

Again, since everything people need to work is under one roof, keeping things organized is straightforward. 

Getting Help For Your Migration to Microsoft 365

If you want to try Microsoft 365, there are a few ways to do it. Microsoft has a native migration tool that can work for smaller, more basic migrations. You can also find third-party migration tools.

In reality, you’ll likely need to DIY your migration and follow a careful set of steps, or outsource the migration to a trusted third-party vendor. 

Unless you have technical resources in-house (and those people also have time to take on a migration) it’s often easier to work with a third-party who specializes in Microsoft. Especially since the service itself can be 100% free, you just pay the software’s licensing costs.

That’s how we do it at Codepoet — the migration itself is zero cost to you.

We offer free consultations to answer your questions and provide suggestions based on your organization’s technology needs — fill out this quick form and we’ll be in touch.

Still want to handle your own migration? We can help with that, too: Moving Your Company’s Email From Rackspace to Microsoft 365: Pre-Migration Guide & Checklist.